Online Elections for Professional Bodies & Associations.
Council and board elections, office-bearer elections, AGM resolutions and constitutional amendments, put to every member in good standing — wherever they practise, across the country or abroad. Wolfatek runs the whole election on WEVS, our own online voting system, already used by a national professional association as well as South African universities.
Every Vote Your Constitution Calls For
A postal ballot reaches too few members and a show of hands at the AGM reaches only those in the room. An online vote reaches the whole membership.
Council & Board Elections
Elections to council, the board and committees, with nominations and seconders handled online and candidate profiles published to members.
Office-Bearer Elections
President, vice-president, treasurer and every portfolio your constitution provides for, on one ballot or several.
AGM Resolutions & Amendments
Ordinary and special resolutions and constitutional amendments, with proxies and weighted votes where your constitution allows.
Branches, Regions & Classes
Regional seats and membership classes, each with its own roll and ballot, run side by side in one election.
Built in the Toughest Election There Is
WEVS was built and proven in university elections — thousands of voters arriving in the same few minutes, many ballots open at once, and candidates scrutinising every step. A professional body’s election runs on exactly the same system. Seven years of consecutive institutional elections, 30+ major elections, more than 200 000 ballots cast and counted, a record 64.56% turnout across a multi-campus university and 74% on a single campus, 88% voter satisfaction across more than 14 000 student ratings, the first live election results at a South African university, and zero contested outcomes.
Our Own System
We didn’t license a voting platform — we wrote one, we run it on our own infrastructure, and the people who answer your call on voting day are the people who built it.
Built for the Rush
When thousands of voters arrive at once, nobody sees an error page: they are queued politely and brought through in turn. Load-tested at 5,000 voters completing a ten-portfolio ballot in 91 seconds.
Weighted Votes & Proxies
One member one vote, or votes weighted by participation quota, shareholding or any rule your constitution sets — with proxies captured and counted at the right weight.
Audit-Ready, South African Data
An append-only audit log records the election as it happens. The system and its data are hosted in South Africa on infrastructure we run, and destroyed with a certificate after the result.
How a Wolfatek Election Runs
We take custody of the operational work. Your returning officer and council keep every decision that is theirs to make.
Voters’ Roll
We prepare the roll from your register — students, members, owners or shareholders — with each voter’s constituency and, where your rules weight votes, their weight.
Nominations & Notices
Candidates nominate and gather seconders online, resolutions are published with their supporting documents, and every voter receives their own single-use voting code.
Online Voting, Anywhere
Voters vote in the browser on any phone, tablet or laptop, wherever they are in the world, with nothing to install. Proxies vote with the weight they carry.
A Live Help Desk
Our team supports voters throughout polling, and voters on the roll can get their voting link on WhatsApp in seconds.
Counting & Results
Every ballot is saved the moment it is cast and counted automatically, with weights applied. Results go to your returning officer or chairperson for declaration.
Audit & Data Destruction
We prepare everything an independent auditor needs. After the result, election data is destroyed and you receive a Data Destruction Certificate.
Association Elections: Frequently Asked Questions
Can only members in good standing vote?
Yes. The voters' roll is prepared from your membership register, so only the members your constitution entitles to vote receive a voting code.
Can members across the country and abroad vote?
Yes. Members vote online in the browser on any phone, tablet or laptop, from anywhere, with nothing to install.
Can nominations be handled online?
Yes. Members nominate candidates and second nominations online, and candidates publish their profiles for members to read before voting.
Can you run regional or branch constituencies?
Yes. Each region, branch or membership class can have its own roll and ballot within the same election.
Can AGM resolutions be voted on online?
Yes. Ordinary and special resolutions and constitutional amendments can be put to members online, with proxies and weighted votes where your constitution provides for them.
Has WEVS been used by a professional body?
Yes. A national professional association has run its election on WEVS, as well as universities and a residential estate's homeowners' association.
Planning Your Next Election?
Tell us how many members are on the roll, what is being voted on and when, and we’ll come back with a proposal. Crystal answers on WhatsApp any time.