Online Voting for HOAs, Estates & Body Corporates.
Put your AGM resolutions, trustee and director elections and special resolutions to every owner online — with each vote weighted the way your rules require, by participation quota, per erf or unit, or one owner one vote. Proxies are captured and counted at their weight, owners vote from wherever they are, and the result is calculated the moment voting closes. It runs on WEVS, the voting system Wolfatek built and operates, and it is already in use by a residential estate’s homeowners’ association.
Every Decision Your Scheme Puts to Its Owners
Whether it is the annual budget or a single rule change, every owner gets a vote they can actually cast — not only the owners who could make it to the clubhouse on a weeknight.
AGM & Special Meeting Resolutions
Budgets, levies and special levies, financial statements, auditors and every ordinary and special resolution on the agenda.
Trustee & Director Elections
Nominations online, candidate profiles for owners to read, and an election counted the moment voting closes.
Rule & Conduct-Rule Changes
Amendments to conduct and management rules, architectural guidelines and estate policies put to the whole body of owners.
Owner Polls & Consultations
Security upgrades, new facilities, contractors — ask every owner and get a weighted answer, not a show of hands.
Voting That Follows Your Rules, Not a Template
A body corporate does not vote one person one vote, and a generic polling tool cannot count a participation quota. WEVS was built for exactly this: the weight of every unit, the owner’s chosen proxy, and a result your trustees and managing agent can stand behind. Seven years of consecutive institutional elections, 30+ major elections, more than 200 000 ballots cast and counted, a record 64.56% turnout across a multi-campus university and 74% on a single campus, 88% voter satisfaction across more than 14 000 student ratings, the first live election results at a South African university, and zero contested outcomes.
Weights Applied for You
Load each unit’s participation quota or each erf’s vote once. Every ballot carries its weight and the totals are calculated automatically — no spreadsheet after the meeting.
Proxies, Properly Counted
Owners appoint proxies before the vote, and each proxy votes with the weight of the owner they represent.
Before, During or Both
Open the vote ahead of the AGM so absent owners take part, run it live in the meeting, or both — one roll, one count.
Managing Agents, Many Schemes
Each scheme or estate has its own roll, weights and ballot, so a managing agent can run AGM voting across a portfolio on one system.
How an Owners' Vote Runs
We prepare the roll from your owners’ register, issue every owner their voting code, support them through the vote, and hand the weighted result to your chairperson.
Voters’ Roll
We prepare the roll from your register — students, members, owners or shareholders — with each voter’s constituency and, where your rules weight votes, their weight.
Nominations & Notices
Candidates nominate and gather seconders online, resolutions are published with their supporting documents, and every voter receives their own single-use voting code.
Online Voting, Anywhere
Voters vote in the browser on any phone, tablet or laptop, wherever they are in the world, with nothing to install. Proxies vote with the weight they carry.
A Live Help Desk
Our team supports voters throughout polling, and voters on the roll can get their voting link on WhatsApp in seconds.
Counting & Results
Every ballot is saved the moment it is cast and counted automatically, with weights applied. Results go to your returning officer or chairperson for declaration.
Audit & Data Destruction
We prepare everything an independent auditor needs. After the result, election data is destroyed and you receive a Data Destruction Certificate.
HOA & Body Corporate Voting: Frequently Asked Questions
Can owners' votes be weighted by participation quota?
Yes. WEVS weights each owner's vote the way your rules require — by participation quota, per erf or unit, or one owner one vote — and applies the weights automatically when the votes are counted.
Can owners vote by proxy?
Yes. Proxies are captured before the vote, and a proxy votes with the weight of the owner they represent.
Can owners who live elsewhere or overseas vote?
Yes. Owners vote online in the browser on any phone, tablet or laptop, from anywhere in the world, with nothing to install.
Can voting happen before the AGM as well as during it?
Yes. The voting window can open before the meeting, run during it, or both, so owners who cannot attend still take part.
What can be put to the vote?
AGM and special general meeting resolutions, budgets and levies, rule and conduct-rule changes, trustee and director elections, and owner polls on estate decisions.
Can a managing agent run votes for several schemes?
Yes. Each scheme or estate has its own roll, weights and ballot, so a managing agent can run votes for several schemes on the same system.
Where is the data stored?
The voting system and its database are hosted in South Africa on infrastructure Wolfatek runs, and voting data is destroyed with a certificate after the result.
Running an AGM or a Trustee Election?
Tell us how many units or erven are in the scheme, how votes are weighted and when the meeting is, and we’ll come back with a proposal. Crystal answers on WhatsApp any time.